CHAPTER ONE
1.1 INTRODUCTION
In most organizations particularly business organizations, most of what
goes on consists largely of transactions. A transaction
is a recorded event having to do with routine business activities. This
includes everything concerning the products or services in which the
organization is engaged: production, distribution, sales, order and
stock-taking. It also includes the materials purchased, employees hired, taxes
paid and so on. Today, in most organizations, the bulk of such transactions are
recorded in a computer-based information system.
Computer-based information
systems are systems that tend to have clearly defined inputs and outputs that
enable and provide necessary facilities for accurately and efficiently managing
an organizing process. It could be sales, order or record keeping of staff.
Information system is a collection of people, procedures, software, hardware
and data. Connectivity allows computers to connect and share information,
thereby greatly expanding the capability and usefulness of an information
system. Computer-based information systems are meant to reduce the stress in
managing businesses or organizational procedures.
Management Information
System (MIS) is one of the major types of computer-based information systems.
It uses the database of an organization in producing well structured forms of
reports.
1.2
BACKGROUND OF THE STUDY
The development of personnel
management dated back to the period of World War I around the year 1915 and
more recently to the human relations movement of (Elton mayo 2005 – 2012)
In one of the studies of Elton
mayor, he discovered that psychological factors as well as social factors
influence individuals at work rather than physical factors.
Specific reasons for the
development of personnel management include: -
i.
As
a result of increasing influence of trade unionstraditional personnel administrator took on the role of
pacifying the trade unions, sothat management could be freeto run the companywithout
interference from employees.
ii.
The
formulation of minimum wages, low costs and individual legislations increased the need for a team of personnel
specialties.
iii.
As
the union became more sophisticated and powerful, the need for highly skilled
individual relations should increase.
iv.
The
increasing size of business, government and otherinstitutions broughtnew dimension
into the profession ofpersonnel management.
Traditionally, it was practiced in homes
where the father is the head of the family. It was he who planned what the
family should do, the type of farming, size and where to sell the harvested
products. His wives and children helped in the process, no external recruitment
was involved, so the more wives and children a man had, the more likely it was
that the family be well-of. The recent practices of personnel management in
Nigeria is tied up with history and development of the public services, private
companies and civil services.
1.3 STATEMENT
OF THE PROBLEMS.
The management of human resources
has remained the most complex aspect of many organizations. In fact, this had
been the reason why most management in the research identified personnel
management as the backbone of any organization.
Following the problem in The
Oke-Ogun Polytechnic, there were cases were files get missing, cabinet gets
jammed delaying the presentation of certain information about the staff,
destruction of files and records in the case of fire outbreaks, time required
to record as well as presenting an Information and also the cost of purchasing
files, paper and furniture and fixtures.
Lack of effectiveness in their methods of
record keeping, further compounds the problem.
1.4 AIM
AND OBJECTIVES
The aim of this study is to know the roles of computer in
personnel management system
The objectives of this project work include;
1.
Is to examine the delay in decision making by
bankers with the use of e-banking.
2.
Providing specific type of output according to
specified input
3.
It also aims at providing a well secure
database management system
4.
This project work aims at eliminating the
problems encountered in the manual
system of personnel management operations.
1.5 JUSTIFICATION
OF THE STUDY
This work could be useful for personnel
managers or officers in an organization as well as those involved in research
work on personnel management. However, this research work would let us know
that the success of an organization largely depends on the assessment and
appraisal of individuals and company employee’s potential, performance and how
well the organization can strive to equip all its workers.
Hence, this research work will be of immense
assistance to the organizational environment because personnel will be able to
find the best solution to the various personnel problems as the computerized
personnel management information system software will play a very big role in
removing the stress in record keeping.
There are many other advantages, and some of
them are listed below.
i.
It
saves a lot of time in processing personnel information.
ii.
Database
access is fast, reliable and secure in term ofauthorized access using data
encryption and decryption.
iii.
Transactions
are secured (login page).
iv.
It
helps in reducing the costs of labour, fixtures and stationary (Paper, files, pens, marker and so on.
1.6 SCOPE OF THE STUDY
This research work will
concentrate on staff employment form which includes the name, sex, location in
fact information about the staff, performance assessment, retirement and handling
of some queries like; updating staff record, deleting staff record and
searching for staff information via Rank and Department as the case may be. It
is a case study of The Oke Ogun Polytechnic Saki
1.7 LIMITATIONS OF THE STUDY
Due
to time constraint, finance and confidentiality of information, program
developed covers all aspect of employment, assessment and retirement. Whatever
is left out is as a result of the stated limitations.
1.8 ASSUMPTION OF THE STUDY
During the process of data collection, information relating to personal
management was obtained from The Oke Ogun Polytechnic Saki.
The information was collected from the admin staff during the course of
my industrial attachment. Hence, it is assumed that all the data collected are
correct and contains no false information.
1.9 DEFINITION
OF TERMS/ VARIABLES
Personnel: It is a department in an organization that deals with employees records,
hiring or retirement.
Management: It is the co-ordination of all the resources
of anorganization through the process of planning, organization, directing and
controlling.
Public sector: The industries and services that are owned
by the government.
Private sector: The industries and services that are owned by
private companies.
System: A method or set of procedures even personnel working together as a whole
to achieve a goal.
Data: Numbers, Text or image which is in the form suitable for storage in or
processing by a computer, or incomplete information.
Information: A meaningful material derived from data by
organizing it and Interpreting it in a specified way.
Input: Data entered into a computer for storage or processing.
Output: Information produced from a computer after processing.
Information System: A set of interrelated components that collect
(or retrieve), process, store anddistribute information to support decision
making and control in an organization.
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